UH System Policies
| University of Hawai'i System Policies | |
| Board of Regents Policies and Bylaws | The Board of Regents authorizes, amends, and publishes policies that provide the governance framework for the administration of the University of Hawai'i System. |
| UH Systemwide Executive Policies | UH System Executive Policies website with links to executive policy number E1.000 to E11.203 covering such areas as: planning; academic affairs; business and finance; personnel; land and physical facilities; and various other policies. |
| UH Systemwide Administrative Procedures | UH System Administrative Procedures website with links to APM numbers A1.000 to A9.999 covering procedures for land and physical facilities; administration; organization; planning; academic affairs; tuition, scholarships and fees; student affairs; business and finance; and personnel. |
| UH Systemwide Administrative Rules | Weblink to the UH Administrative Rules establish the guidelines, limitations and parameters for specific types of actions within the context of the Hawai'i Revised Statutes. The official copy resides in the Office of the Lieutenant Governor. |
| University of Hawai'i Community Colleges Policies | |
1.101 - Council of Community College Chancellors
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The role of the Council of Community College Chancellors (CCCC) is to provide a forum for communication, problem solving, consensus building and a mechanism to guide collaboratively the development of policies and operations in the UH Community College system, their respective campuses, and the University of Hawai'i system. |
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1.102 - Community College Council of Faculty Senate Chairs
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The faculty governance advises the administration on matters impacting and/or relating to the development and maintenance of academic policy and standards to the end that quality education is provided, preserved, and enhanced. |
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1.103 - International Education Committee
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The International Education Committee (IEC) advises the Vice President for Community Colleges (VPCC) on matters pertaining to international education. |
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2.211 - Social Media Site and-or Account Use and Management
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To ensure that any and all social media interactions on behalf of the University of Hawai'i Community Colleges (UHCC) represent the community college's best interests and to assist college employees in effective online communication. |
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4.101 - Strategic Academic Planning
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UHCC Strategic Plan sets a framework for coordinated system action. This plan, coupled with campus academic development plans, allows us to focus our limited resources on our most important tasks. |
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5.200 - General Education in All Degree Programs
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This policy addresses the inclusion of a component of general education in all degree programs offered by the institution. It ensures that the institution provides an environment that supports learning, enhances student understanding and appreciation of diversity, and encourages personal and civic responsibility as well as intellectual, aesthetic, and personal development for all of its students. |
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5.202 - Review of Established Programs
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To provide a regular assessment of the effectiveness of degree programs, of significant non-credit programs, of areas of major curricular emphasis, and of major educational and administrative support functions. |
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5.205 - Notation of Academic Credentials
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This policy ensures the notation of all University of Hawai`i Community College academic credentials (certificates and degrees), upon students' successful completion of program requirements. |
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5.208 - Residency for Graduation
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This policy will facilitate and promote degree completion across the University of Hawai'i Community Colleges by standardizing academic residency requirements for graduation. |
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5.211 - Statement on Professional Ethics (Faculty)
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The Community Colleges believe that all faculty members should strive to make these recognized standards of the profession an integral part of their professional lives. The expectation and particular esteem provided to the academic community also carry with it additional burdens and responsibilities to ensure academic and professional ethics. |
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5.228 - Credit Hour
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To provide a consistent measure of the quality of a student's academic engagement by defining a credit hour and identifying the process and evidence by which the University of Hawai'i Community College System ensures reliability and accuracy of the assignment of credit hours to activities earning academic credit. |
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8.102A - Affiliation Agreements, Sponsored Class, and Sheltered Class Memoranda of Agreements
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This policy delegates authority, to enter into affiliation agreements and/or memoranda of understanding for sponsored class or sheltered class contracts with external agencies, to the Chancellors and establishes policy guidelines in the execution thereof. |
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8.102B - Indirect Cost Reductions and Waivers
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Establishes policy guidelines for indirect cost reductions or waivers and delegates authority for approval of indirect cost reductions or waivers to Community College Chancellors. |
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8.201 - Unrestricted Fund Reserve
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The University of Hawai'i Community Colleges (UHCCs) recognize the importance of maintaining special and revolving fund reserves (general funds lapse at the end of the fiscal year). The need for adequate reserves is reinforced by the standards of the Accrediting Commission for Community and Junior Colleges (ACCJC), which require that accredited institutions maintain adequate financial resources to ensure financial stability. This policy relates to Community Colleges unrestricted funds (General, Special, Revolving funds; excluding the Dormitory special fund and the Student Activities revolving fund). |
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8.450 - Retention and Disposition of Applications for Contract Renewal and Promotion/Tenure
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To provide the retention schedule for applications for contract renewal and promotion/tenure. |
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8.501 - Non-Capital Assets
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To also establish responsibilities for the care, custody, and physical security of non-capital assets to ensure proper stewardship of public, Federal, or agency funds is supported. |
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9.202 - Executive Employees Performance Evaluation
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To ensure consistency within the Community Colleges and to make planning and evaluation by objectives an integral part of our academic and administrative management and assessment process. |
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9.237 - Teaching Equivalencies
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This UHCCP defines the equivalencies for modes of instruction other than lecture and for non-instructional assignments. This UHCCP also establishes the criteria for the general duties and responsibilities of division/department chairs, provides the general criteria by which chairs are to be compensated, and provides the general criteria by which teaching equivalencies will be determined for chairs to perform their duties and responsibilities. |
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9.301 - Acting Instructor
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To provide guidelines for Acting Instructor appointments. |
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9.495 - Long-Term Vacancy
Attachment 1 - Request for Position Form |
The traditional approach to securing new positions for workload and new program requirements has made it difficult for the campuses to respond to enrollment growth and changing workforce needs. The purpose of this policy is to establish a UHCC systemwide pool of vacant positions, consisting of positions that have remained vacant for two years or longer, that can be used to meet immediate campus staffing needs. |
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9.730 - Workplace Non-Violence Programs
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To expand the role and responsibilities of the Campus Crisis Management Team (CCMT), to ensure campus awareness of workplace violence reporting responsibilities, and to ensure that the activities of the CCMT include industry best practices and lessons learned which have demonstrated that additional pre- and post-response activities can further mitigate against serious incidents of workplace violence and its consequences. |
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11.600 - Safety and Security Programs
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To ensure consistency in professional standards and methodologies that support achievement of accreditation by the International Association of Campus Law Enforcement Administrators. |
| Guidelines | |
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Academic Policy Flowchart
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Process for new or changes to UHCC academic policies. |
| Delegation of Authority | |
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Personnel Actions
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Delegation of authority by the Board of Regents - November 16, 2006 |
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UHCC Campus-System Functions Map
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A map that details the allocation of functional authority between the colleges and the system was developed as part of the work in reestablishing a UHCC system office in 2005. |
| Community College System Policy Conversion | |
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BACKGROUND: College practices and procedures are guided by University system policies, e.g., Board of Regents (BOR) Policies, University Executive Policies, and, prior to 2002, Community Colleges Policies titled Chancellor for Community Colleges Memoranda (CCCM). When the Office of the Chancellor for CC was eliminated in 2002, the Council of CC Chancellors (CCCC) and 2 University system Associate Vice Presidents responsible for CC issues undertook an analysis of University Executive Policies and the CCCMs to determine areas where common CC practices were appropriate, as well as areas where University Executive Policies provided adequate guidance. In areas where common practice was to be followed, either an individual, or a group was designated with developing draft language for consideration by the CCCC. Once agreement was reached by the CCCC, each college was expected to adopt its its own version of the policy. In July 2005, the BOR approved a reorganization that established the Office of the Vice President for Community Colleges. This new CC System office is in the process of drafting and adopting University of Hawai'i Community Colleges Policies (UHCCP) as appropriate. The following tracks the status of the policy conversion process.
UHCC Policy Conversion Analysis
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