CARES
Kapi'olani Community College CARES Report

University of Hawai‘i Kapi‘olani Community College

CARES Act Higher Education Emergency Relief Fund (HEERF) Reporting

The Coronavirus Aid, Relief, and Economic Security Act (CARES) was signed into law on March 27, 2020. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides emergency financial aid funding for students. As directed by the U.S. Department of Education, institutions receiving HEERF funds must publicly provide reporting 30 days after receipt of funds and every 45 days thereafter. Below are links to the reports.


Final report that covers all remaining HEERF fund expenditures for Section 18004(a)(1)

The University of Hawai‘i (UH), including Kapi‘olani Community College, provided emergency financial grants to students in Spring 2020 and Fall 2020 to address unexpected financial hardships caused by the coronavirus and disruptions to their education and lives. The federal CARES Act supported emergency assistance directly to students who meet federal eligibility requirements (described below). The UH Urgent Student Relief Fund provided financial assistance for unplanned emergency expenses. The Urgent Student Relief Fund is supported by generosity of UH and UH Foundation donors.

Below is Kapi‘olani Community College’s report on administration of the federal CARES Act, Emergency Financial Aid Grants for students.

An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and assurance that the institution has used, or intends to use, no less than 50% of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

  • The CARES Act (Coronavirus Aid, Relief and Economic Security) provides funding for colleges to give Emergency Financial Aid Grants to currently enrolled students who had "expenses related to the disruption of campus operations due to coronavirus."
  • On 4/25/2020, Kapi‘olani Community College signed and returned the Certification and Agreement to the U.S. Department of Education, acknowledging its intent to use no less than 50% of funds received under Section18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

The total amount of funds that the institution will receive or has received from the Department pursuant to the institution's Certification of Agreement for Emergency Financial Aid Grants to Students

  • Kapi‘olani Community College received $1,011,471 under Section18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

  • Based on guidance provided by the U.S. Department of Education, "only students who are or could be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, as amended (HEA), may receive emergency financial aid grants." Also, U.S. Department of Education excluded students who were enrolled exclusively in online programs.
  • As of October 9, 2020, 4,073 students were eligible for CARES based on their Title IV eligibility, being enrolled in programs that are not exclusively online, and meeting the Fall 2020 CARES COVID Stipend criteria. The method by which eligibility and awarding was determined is outlined below.

The total amount of emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission

  • As of October 9, 2020, a total of $1,011,471 was distributed to students at Kapi‘olani Community College. This figure includes awards made for Spring 2020 and Fall 2020, Rounds 1 and 2. All funds have been expended.

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act

  • As of October 9, 2020, 2,234 students at Kapi‘olani Community College received emergency financial aid grants. This figure includes awards made for Spring 2020 and Fall 2020, Rounds 1 and 2.

The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act

Method by which Title IV Eligibility was Determined:

Round 1:
  • Classified degree or certificate seeking student (excludes fully-online degree programs).
  • Enrolled at one or more of the UH Community Colleges at census date in Spring 2020.
  • Enrolled in at least 6 credits at one or more of the UH Community Colleges in Fall 2020 by July 31.
  • Filed a 2020-21 FAFSA by July 31.
  • Meets Title IV eligibility criteria including making Satisfactory Academic Progress in 2019-2020 or 2020-2021.
Round 2:
  • Classified degree or certificate seeking student (excludes fully-online degree programs).
  • Enrolled at one or more of the UH Community Colleges in Fall 2020.
  • Filed a FAFSA for 2020-21.
  • Meets Title IV eligibility criteria including making Satisfactory Academic Progress in 2020-2021.
  • Meets Campus-Based priorities below:
    • New fall students enrolled 5 or more credits
    • Continuing Spring 2020 students who were enrolled in 5+ credits and enrolled in Fall 5+ credits

Title IV eligibility criteria include, but are not limited to the following: U.S. citizenship or eligible noncitizen, a valid Social Security Number, registration with Selective Service (if student is male), and a high school diploma, GED or completion of high school in an approved homeschool setting

Factors considered in determining grant recipients and amounts for Fall 2020:

  • Effort to help students enrolled during the pandemic to continue into Fall 2020
  • Intended to help cover costs related to shift to online learning. The amount was based on estimate of high speed internet for five months
  • Addresses one of greatest challenges identified by Spring students (internet connection)

Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

  • Information about the Emergency Financial Aid grants was available online at the UH Community Colleges’ website: uhcc.hawaii.edu/cares. Students also had access to an email account for questions related to the stipend: ccaid@hawaii.edu
  • For Round 1:
    • No application was required. Eligible students were sent a personal email notification in mid-July.
    • Awards were made August-September 2020 and email notifications with payment details were sent to students’ UH email address.
    • Payments were made directly to students regardless of outstanding balances or financial obligations.
  • For Round 2:
    • No application was required.
    • Campuses made awarding decisions from a CARES-eligible list provided by the UHCC System Office. Awards were made by October 9, 2020 and email notifications with payment details were sent to students’ UH email address.
    • Payments were made directly to students regardless of outstanding balances or financial obligations.

The University of Hawai‘i (UH), including Kapi‘olani Community College, provided emergency financial grants to students in Spring 2020 and Fall 2020 to address unexpected financial hardships caused by the coronavirus and disruptions to their education and lives. The federal CARES Act supported emergency assistance directly to students who meet federal eligibility requirements (described below). The UH Urgent Student Relief Fund provided financial assistance for unplanned emergency expenses. The Urgent Student Relief Fund is supported by generosity of UH and UH Foundation donors.

Below is Kapi‘olani Community College’s report on administration of the federal CARES Act, Emergency Financial Aid Grants for students.

An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and assurance that the institution has used, or intends to use, no less than 50% of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

  • The CARES Act (Coronavirus Aid, Relief and Economic Security) provides funding for colleges to give Emergency Financial Aid Grants to currently enrolled students who had "expenses related to the disruption of campus operations due to coronavirus."
  • On 4/25/2020, Kapi‘olani Community College signed and returned the Certification and Agreement to the U.S. Department of Education, acknowledging its intent to use no less than 50% of funds received under Section18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

The total amount of funds that the institution will receive or has received from the Department pursuant to the institution's Certification of Agreement for Emergency Financial Aid Grants to Students

  • Kapi‘olani Community College received $1,011,471 under Section18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

  • Based on guidance provided by the U.S. Department of Education, "only students who are or could be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, as amended (HEA), may receive emergency financial aid grants." Also, U.S. Department of Education excluded students who were enrolled exclusively in online programs. In Fall 2020, as of 8/18/2020, 1,432 students met the federal CARES eligibility criteria at Kapi‘olani Community College.

Fall 2020 CARES COVID Stipend Program: As of August 18, 2020, 1,073 students at Kapi‘olani Community College received emergency financial aid grants under the CARES Act Section 18004(a)(1), based on their Title IV eligibility, being enrolled in programs that are not exclusively online, and meeting the Fall 2020 CARES COVID Stipend criteria. The method by which Fall 2020 Stipend Program was determined is outlined below.

The total amount of emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission

  • As of August 18, a total of $606,900 was distributed to students at Kapi‘olani Community College. This figure includes awards made for Spring 2020 and Fall 2020.

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act

  • As of August 18, 2020, 1,425 students at Kapi‘olani Community College received emergency financial aid grants. This figure includes awards made for Spring 2020 and Fall 2020.

The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act

Method by which Title IV Eligibility was Determined:

For Fall 2020, UHCCs provided a CARES COVID Support Stipend of $500 for students continuing from Spring 2020 to Fall 2020. No application was required. The stipend provides financial support to cover expenses associated with the shift to remote learning.

The UH System Financial Aid Office identified the criteria, and the System Institutional Research, Analysis and Planning Office and UHCC Academic Affairs Office prepared the list of eligible students.

Criteria:

  • Enrolled at one or more of the UH Community Colleges in Spring 2020 at census date
  • Classified student enrolled in at least 6 credits at one of more of the UH Community Colleges in Fall 2021 by July 31, 2020
  • Submitted a 2020-21 FAFSA by July 31, 2021
  • Not enrolled in a fully online degree program
  • Title IV eligible*
  • Meeting Satisfactory Academic Progress

*Title IV eligibility criteria include, but are not limited to the following: U.S. citizenship or eligible noncitizen, a valid Social Security Number, registration with Selective Service (if student is male), and a high school diploma, GED or completion of high school in an approved homeschool setting.

Method by which Emergency Financial Aid Grants implementation was Determined

Kapi‘olani Community College offered $500 grants to all students who met eligibility criteria as of August 18, 2020.

Factors considered in determination of grant recipients and amounts for Fall 2020:

  • Effort to help students enrolled during the pandemic to continue into Fall 2020
  • $500 stipend was intended to help cover costs related to shift to online learning. The amount was based on estimate of high speed internet for five months
  • Addresses one of greatest challenges identified by Spring students (internet connection)

Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

  • Information about the Emergency Financial Aid grants was available online at the UH Community Colleges’ website: uhcc.hawaii.edu/cares. Students also had access to an email account for questions related to the stipend: ccaid@hawaii.edu
  • Eligible students were sent a personal email notification in mid-July. Awards were made in August 2020 and email notifications with payment details were sent to students’ UH email address. Payments were made directly to students regardless of outstanding balances or financial obligations.

See 45-Day Fund Report for details. No new awards have been made since disbursement of Spring 2020 CARES in May 2020. Additional funds for Fall 2020 CARES will be made on August 12, 2020.


The University of Hawai‘i (UH), including Kapi‘olani Community College, provided emergency financial grants to students in April and May 2020 to address unexpected financial hardships caused by the coronavirus and disruptions to their education and lives. The federal CARES Act supported emergency assistance directly to students who meet federal eligibility requirements (described below).   The UH Urgent Student Relief Fund provided financial assistance for unplanned emergency expenses. The Urgent Student Relief Fund is supported by generosity of UH and UH Foundation donors.

Below is Kapi‘olani Community College’s report on administration of the federal CARES Act, Emergency Financial Aid Grants for students.

An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and assurance that the institution has used, or intends to use, no less than 50% of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

  • The CARES Act (Coronavirus Aid, Relief and Economic Security) provides funding for colleges to give Emergency Financial Aid Grants to currently enrolled students who had “expenses related to the disruption of campus operations due to coronavirus.”
  • On 4/25/2020, Kapi‘olani Community College signed and returned the Certification and Agreement to the U.S. Department of Education, acknowledging its intent to use no less than 50% of funds received under Section18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification of Agreement for Emergency Financial Aid Grants to Students.

  • Kapi‘olani Community College received $1,011,471 under Section18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

  • Based on guidance provided by the U.S. Department of Education, “only students who are or could be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, as amended (HEA), may receive emergency financial aid grants.” Also, U.S. Department of Education excluded students who were enrolled exclusively in online programs.
  • As of May 4, 2020, 1,650 students at Kapi‘olani Community College were identified as eligible to receive emergency financial aid grants under the CARES Act Section 18004(a)(1), based on their Title IV eligibility and being enrolled in programs that are not exclusively online.

The total amount of emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission

  • As of May 20, 2020, $70,400 was distributed to students at Kapi‘olani Community College.

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act

  • As of May 20, 2020, 352 students at Kapi‘olani Community College received emergency financial aid grants.

The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act

Method by which Title IV Eligibility was Determined:

The UH System Financial Aid Office identified the criteria, and the System Institutional Research, Analysis and Planning Office and UHCC Academic Affairs Office prepared the list of eligible students. Eligible students were the ones who are:

  • Enrolled (as of 5/4/2020)
  • Not enrolled in a fully online program
  • Submitted FAFSA, 2019-20 or 2020-21
  • Title IV eligible (valid ISIR, verification of high school diploma or equivalency, Statement of Educational Purpose, completed verification process if selected)

Method by which Emergency Financial Aid Grants implementation was Determined:

Kapi‘olani Community College offered $200 grants to all students who met eligibility criteria as of May 4, 2020.

Factors considered in determination of grant recipients and amounts for Spring 2020:

  • Number of Classified students enrolled in Spring 2020
  • Percent and Number of CARES-eligible students
  • Administrative considerations to award Emergency Financial Aid Grants to students as efficiently and quickly as possible, especially given that there was not much time between U.S. Department of Education’s award of funds and the last day of the term
  • Students’ declaration that they incurred expenses related to the disruption of campus operations due to coronavirus.

Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

  • Information about the Emergency Financial Aid grants was available online at the UH Community Colleges’ website:  www.uhcc.hawaii.edu/cares.
  • Eligible students received a personal email notification regarding their eligibility and a link to the online form to request funds if they had incurred expenses related to the disruption of campus operations due to coronavirus.

 

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