Budget Execution

Budget forms

The Budget Planning and Finance office coordinates all major budget execution functions for the community colleges. The budget execution process is set forth by the Governor's Budget Execution Policies External link icon. The policies provide appropriate monitoring, controls, and safeguards during budget implementation.

Budget Execution also involves the fair distribution of resources to support campus operations and to meet strategic plan goals. This includes providing allocations for new funding, performance-related funding and innovations funding as well as distributing restrictions and assessments. Historical and current General Fund and Tuition and Fee allocation worksheets can be found  here .

General Funds

The UHCC rely on State appropriated General Funds to finance a significant portion of its operations in order to keep post-secondary education within reach of target populations.
Campus General Fund allocations are based on the following:

  1. Campus General Fund Current Service Base

    Description: General Fund budget allocations to continue current service operations.

    Distribution: Prior year general fund appropriations, plus continuing collective bargaining augmentations, minus budget reductions, plus/minus other current service adjustments.

  2. New Program Change Requests

    Description: Funds appropriated by the Legislature for new initiatives.

    Distribution: Funds for new initiatives are allocated according to legislative intent.

  3. Collective Bargaining

    Description: Newly negotiated collective bargaining (CB) funds are provided by the State as augmentations to campus appropriations during budget execution.

    Distribution: Funds are allocated based on staffing payroll requirements.

  4. Budget Reductions

    Description: General Fund budget restrictions are temporary reductions imposed by the Executive Branch during budget execution to address immediate budget shortfalls for a specific fiscal year.

    Distribution: Reductions are distributed to the UHCC campuses based on their ability to absorb one-time cuts in any given year.

  5. Performance Funding

    Description: General funds in the UHCC base budget are earmarked for Performance Funding. General funds are supplemented by Tuition and Fees Special funds for this purpose. Performance measures and specific performance targets are adopted from the UHCC Strategic Plan.

    The outcomes measured by the performance funding formula include the following:

    • Degrees and certificates awarded
    • Degrees and certificates awarded to Native Hawaiian students
    • Degrees and certificates awarded to students in Science, Technology, Engineering, and Math (STEM) fields
    • Degrees and certificates awarded to students participating the Federal Pell program
    • Number of transfers from the community colleges to the baccalaureate campuses.

    Distribution: Performance Funding allocations are calculated at the beginning of the fiscal year and are allocated to the campuses based on meeting established performance targets.

    The outcomes formula has the following characteristics:

    • Each outcome is weighted to establish its relative importance.
    • Baseline value for each outcome is the value set by the strategic outcomes for FY2010 and the target is the value set for the prior fiscal year.
    • Targeted goals increase each fiscal year, requiring continuous improvement to earn the maximum allocation.
    • Outcomes are independent of each other. Campuses can only achieve their full outcomes funding if they meet or exceed the targeted outcomes for each of the measures.
    • If a campus does not meet the targeted outcome, then any unused funds are used for other Community College strategic initiatives.

    In FY 2017, the UH System also began providing performance funding for similar outcomes, using similar criteria. Performance funding allocations can be found here External link icon .

  6. Enrollment Growth Funding

    Description: General funds in the UHCC base budget are earmarked for Enrollment Growth. General funds are supplemented by Tuition and Fees Special funds for this purpose. Enrollment Growth is designed to provide UHCC campuses with the resources needed to meet student demand for instruction.

    Distribution: Enrollment growth funds are allocated based on an evaluation of new classes provided by each campus.

  7. Enrollment Growth Funding

    Description: General funds in the UHCC base budget are earmarked for Enrollment Growth. General funds are supplemented by Tuition and Fees Special funds for this purpose. Enrollment Growth is designed to provide UHCC campuses with the resources needed to meet student demand for instruction.

    Distribution: Enrollment growth funds are allocated based on an evaluation of new classes provided by each campus.

  8. Equipment Replacment

    Description: General funds in the UHCC base budget are earmarked for Equipment Replacement. General funds are supplemented by Tuition and Fees Special funds for this purpose. Equipment replacement funding supports campus efforts to maintain an inventory of properly functioning and technologically current equipment.

    Distribution: Enrollment growth funds are allocated based on approved requests for equipment submitted annually by the campuses.

  9. Hawaii Promise

    Description: General funds in the UHCC base budget are earmarked for Hawaii Promise scholarships. These scholarships provide funding to cover the direct costs of attending a Community College campus.

    Distribution: Funds are allocated to eligible students on a “last dollar basis” which is designed to offset direct costs after other scholarships are applied.

    Tuition and Fees Special Funds (TFSF)

    In 1995, the Legislature authorized the establishment of the Tuition and Fees Special Fund and permitted the University to retain and expend tuition revenues in order to “…maintain and improve the University’s programs and operations” (Act 161, SLH 1995). Prior to this, tuition was returned to the State Treasury.

    UHCC campuses generally retain the tuition revenues that they generate, however, TFSF adjustments are made for the following purposes:

  10. Strategic/Innovation Initiatives:

    Description: Strategic Initiative/Innovation funding is used to fund critical needs identified in the strategic planning process.

    Distribution: Funds are allocated based on the requirements of each initiative.

  11. Need-Based Tuition Scholarship Reallocation

    Description: Executive Policy, E6.204 - Student Financial Aid Assistance Program, stipulates that a minimum of 8.8 percent of TFSF revenue generated in the prior fiscal year is reserved for need-based financial aid. The TFSF set aside for this purpose is reallocated between UHCC campuses based on the comparative need of students to ensure that aid will flow to the neediest students regardless of where the tuition is generated.

    Distribution: The reallocation methodology considers the number of federal Pell Grant recipients supported by each campus in the prior year. Campuses with larger proportions of Pell Grant recipients receive tuition dollars from campuses with lower proportions of Pell recipients.

  12. Repairs and Maintenance (R&M)

    Description: R&M funding is provided for larger-scale projects that are not covered by Capital Improvements Program (CIP) appropriations. CIP appropriations are provided by the Legislature and are allocated for planned projects at the beginning of each year.

    Distribution: Funding is provided for R&M requirements that arise after CIP funds are programmed.

  13. System Assessments

    Description: Annual assessments and redistributions are made to cover various System expenses:

    1. System Risk Management Special Fund Assessment - The Risk Management Special Fund was created by Act 186, SLH 2003, to finance a self-insurance program at the University of Hawai‘i. The fund pays for expenses associated with the administration of the risk management program, including insurance premiums, retention payments, and judgment payments. The program is funded by annual assessments to each campus.
    2. University of Hawai‘i Foundation Assessment - The UH Foundation (UHF) is a private corporation designated as a 501(c)(3) organization by the Internal Revenue Service. It is a legally separate entity from the University but works closely with individuals and other organizations for the benefit of the University. The University enters into a contract with the UHF to provide fundraising, stewardship, and alumni relations services. The contract is funded by annual assessments to each campus.
    3. Information Technology Services (ITS) Assessment – Assessments are made for various IT systems and IT-related infrastructure.
    4. UHCC Marketing Assessment - The UHCC Marketing and Communications Unit works cooperatively with community colleges to communicate the mission, values and news of the UHCC through systemwide marketing, branding and public relations strategies. These activities are financed by annual assessments to each campus.

Board of Regents Approved Budget

The Board of Regents approves campus operating budgets each year. The operating budgets account for all sources of funds and major categories of expenditure. Quarterly status reports are provided to the Board of Regents at the Community Colleges System level that show budget to actual performance along with explanations of significant variances. The current approved campus budgets can be found here External link icon.

 

Contact us

Send us an email

If you require an alternate format, please
contact us.

 

Connect with us

We're on Social Networks. Follow us & get in touch.

 

Emergency Information

Campus Emergency Contacts
Hawai'i CC - (808) 854-1420
Honolulu CC - (808) 284-1270
Kapi'olani CC - (808) 734-9900
Kaua'i CC - (808) 212-2679
Leeward CC - (808) 455-0611
UH Maui - (808) 984-3255
Windward CC - (808) 235-7355