Policies and Procedures

Interim EP 1.204 – Interim Policy and Procedures on Sex Discrimination and Gender-Based Violence
The University of Hawaii is committed to maintaining and promoting safe and respectful campus environments that are free from sex discrimination and gender-based violence. This includes:
• Sex discrimination;
• Sexual harassment;
• Gender-based harassment, including harassment based on actual or perceived sex, gender, sexual orientation, gender identity, or gender expression;
• Sexual exploitation;
• Sexual assault;
• Domestic violence;
• Dating violence; and
• Stalking.

Note: The University of Hawaii’s Interim Executive Policy 1.204 is a provisional policy to meet the University’s compliance obligations while it consults with various stakeholders, including the exclusive collective bargaining representatives of the University’s faculty and staff under HRS, Chapter 89.

Executive Policy, EP1.204 - Interim Policy and Procedures on Sex Discrimination and Gender-Based Violence PDF Icon

What Should You Do?
Contact your campus Title IX Coordinator for information, educational materials, options and resources. Click here to see list of coordinators.

E1.202 – University Statement of Nondiscrimination and Affirmative Action
The University of Hawai'i is an equal opportunity/affirmative action institution. It is committed to a policy of nondiscrimination on the basis of race, sex, victims of domestic or sexual violence, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, national guard absence, or status as a covered veteran.

This policy covers admission and access to, and participation, treatment and employment in the university's programs, activities, and services.

Executive Policy, E1.202 - University Statement of Nondiscrimination and Affirmative Action PDF Icon

What Should You Do?
Contact your campus EEO/AA Coordinator or Title IX Coordinator for information, educational material and workshops. Click here to see list of coordinators.

EP 1.203 – Policy on Consensual Relationships
The University of Hawai‘i is committed to ensuring a safe, civil, learning and working environment in which the dignity of every individual is recognized and respected. All members of the University share equal responsibility in this regard. All relationships between University employees and its students adhere to principles of professionalism, integrity, mutual trust, and respect. Any relationship that calls these principles into question jeopardizes the University’s ability to effectively carry out its mission and maintain public trust.

The University prohibits initiating or engaging in a new consensual relationship between employees and between employees and students wherein a power and control differential exists, including but not limited to situations in which one member has an evaluative and/or supervisory responsibility for the other. The University views these consensual relationships where a power and/or control differential exists as inadvisable and fraught with risk, especially when students are involved. It is important to note that the potential for sexual harassment exists in consensual relationships when there is a power and/or control differential.

Executive Policy EP1.203 – Policy on Consensual Relationships PDF Icon
Executive Policy EP 1.204 - Interim Policy and Procedures on Sex Discrimination and Gender-Based Violence PDF Icon

E9.210 – Workplace Non-Violence
UH Executive Policy E9.210 on Workplace Non-Violence prohibits violence in the workplace and states that: “The University of Hawai‘i is an institution which encourages the intellectual and personal growth of its students as scholars and citizens and recognizes the need to maintain a safe and secure environment for faculty and staff to fulfill the University of Hawai‘i’s mission of teaching, research and service. In order to maintain an environment where these goals can be achieved safely and equitably, the University promotes civility, respect and integrity among all members of its community.” “All administrators, faculty, staff, and students are responsible for maintaining a university campus environment that ensures that all members are treated with civility and respect to fulfill the University’s missions and goals.”

Executive Policy E9.210 – Workplace Non-Violence PDF Icon

Complaint Procedures

For Sex/Gender Discrimination Complaints:
For complaints of sex and/or gender discrimination, including sex harassment and gender-based violence, please refer to the Complaint procedures set forth in Executive Policy EP 1.204 External Link icon - Interim Policy and Procedures on Sex Discrimination and Gender-Based Violence

For Discrimination Complaints That are Not Related to Gender:
For all other complaints of discrimination that are not gender-based, please refer to Administrative Procedure A9.920 PDF Icon - Discrimination Complaint Procedures for Students, Employees, and Applicants for Admission or Employment.

For Public Accommodations or Disability Access Complaints by Members of the Public:
Any member of the public who is not covered by other University procedures, and who believes that she or he or a specific class of individuals has been subjected to discrimination with regard to places of public accommodation, services, programs, and activities provided or made available by the University may file a complaint in accordance with Administrative Policy, A9.900 External Link icon - Policy and Complaint Procedure for Members of the Public Who Have Discrimination Complaints Regarding Public Accommodations or ADA Complaints Regarding Disability Access to University Services, Programs, and Activities.

For Workplace Violence Complaints:
Reports of incidents of workplace violence should be promptly made to supervisors, human resources representatives, or campus security. Incidences of violence that are gender-based fall under EP 1.204 and should be made to the Title IX Coordinator.

For Whistleblower Complaints:
University of Hawaiʻi students, faculty and staff may confidentially report violations of laws, rules, regulations and UH policies via a whistleblower hotline launched in June 2016. This hotline further advances the university’s commitment to encourage and enable any member of UH or the general public to make good faith reports of misconduct. The service is available 24 hours a day by telephone and online, and users may choose to remain anonymous or identify themselves. All of the information users provide is hosted on secure servers controlled by EthicsPoint and are not part of or connected to the UH network.
University of Hawaiʻi Whistleblower homepage External Link Icon
• UH Whistleblower Hotline: 1-855-874-2849

The whistleblower hotline is for legal and policy violations only. Other concerns should be brought to a supervisor, instructor or campus administrator. For a more detailed explanation of the conduct that should be reported via the hotline, please see What to report External Link Icon

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