Online Tenure & Promotion and Contract Renewal System
All Community College faculty contract renewals and tenure/promotion applications are submitted and reviewed using the online system. This system provides for an electronic framework which faculty assemble, compile, submit and evaluate dossiers. The system allows for greater flexibility in accommodating digital formats of dossier material, promotes consistency in dossier formatting, achieves efficiencies in the review process, while maintaining faculty control and creativity.
Whether you are new to the system or want a refresher, we encourage both Applicants and Reviewers to review the training materials below. Also provided are templates that can be used in faculty’s dossier.
Dossier Templates for Tenure & Promotion and Contract Renewal Applications
Should you desire to use a form-fillable Word document templates for Education Background, List of Courses Taught, List of Assigned Time, and UH Employment History, you can find them below. These are available for your convenience only. You may opt to create your own format.
Required Dossier Templates for Contract Renewal (Service Data)
- Contract Renewal Form for Probationary Faculty
- Contract Renewal Form for Non-Probationary Faculty
- Contract Renewal Form for Acting Instructor
Training Handouts
- Tenure/Promotion Applicant Training Handout
- Contract Renewal Applicant Training Handout
- Tenure/Promotion and Contract Renewal Reviewer Training Handout
Frequently Asked Questions
Applicant - Tenure and Promotion Training
Applicant - Contract Renewal Training
Reviewer - Training
Organizing Your Files to Be Uploaded
The most important part of prepping your dossier for uploading is planning how you’re going to organize your information and how you plan to share your evidence and appendices electronically. If you take the time to plan ahead now, you will save yourself a lot of time and anxiety.
In the hard-copy printed dossier submissions, your appendix offered reviewers to view/read added documentation that provided evidence of your work. This electronic Tenure and Promotion system allows you to place hyperlinks in your dossier narrative to any document you’ve saved in your assigned Share Drive, or to external websites (e.g. your college’s websites, news website, YouTube video, photo sharing site, etc.) to highlight evidence of your work.
First thing to think about when organizing your appendices is to develop a system in which to reference the files in your narrative. Some people may decide to use a conventional alpha-numerical naming system (e.g., A.1., A.2., A.2.a, A.2.b, etc.) when they cite their evidence. Some may choose a naming convention that is more reflective of its content (e.g., Peer Evals - Spr2017, Peer Evals - Fall2016, Student Evals - Spr2016, etc.).
Once you have decided on a naming convention of your appendix documents and organization/hierarchy system for your dossier, then you're ready to upload those files to the application.
NOTE: The new online system allows you to create new categories if you choose to change the defaulted categories or you may add to, or delete from the default list of categories. The new system also allows you to move things around by dragging and moving the uploaded files. In addition, you're able to write a brief description for each file that you upload. I found this feature to be an excellent way to give your reviewer a hint of whatever is in your uploaded file.
All Google files you plan to hyperlink to your dossier narrative must be owned by you.
Hyperlinking to External Sites
Hyperlinking to external websites, such as college webpages, news websites, YouTube sites and any other external URL address will be your responsibility for ensuring that your content opens when the reviewer clicks on that link. If you are hyperlinking shared Google docs and you are NOT the owner, then you may run the risk of having that document deleted or changed by the file owner.
We highly recommend that you download that shared doc if you have editing rights, then upload it again to your own Google Shared Drive. Hence, you become the owner of that newly uploaded doc.
The key to success in using external sites for your hyperlinks is that the site must maintain anonymity of who may reviewing the sites. Hence, any website that doesn't require login or access requests are okay, so long as the viewer is not revealed or traceable in any way.
