Policies and Procedures
The University of Hawaiʻi Community Colleges (UHCC) policies and procedures.
Policies
College practices and procedures are guided by University system policies, e.g., Board of Regents (BOR) Policies, University Regents Policies (RP), University Executive Policies (EP), University Administrative Procedures (AP), University of Hawai‘i Community Colleges Policies (UHCCP), and college-level policies.
UHCC Policies
1.101 - Council of Community College Chancellors
The role of the Council of Community College Chancellors (CCCC) is to provide a forum for communication, problem solving, consensus building and a mechanism to guide collaboratively the development of policies and operations in the UH Community College system, their respective campuses, and the University of Hawai'i system.
View 1.101 - Council of Community College Chancellors Policy
1.102 - Community College Council of Faculty Senate Chairs
The faculty governance advises the administration on matters impacting and/or relating to the development and maintenance of academic policy and standards to the end that quality education is provided, preserved, and enhanced.
View 1.102 - Community College Council of Faculty Senate Chairs Policy
1.103 - Community College International Education Council
The International Education Committee (IEC) advises the Vice President for Community Colleges (VPCC) on matters pertaining to international education.
View 1.103 - Community College International Education Council Policy
1.104 - CC Council of Native Hawaiian Chairs
Provides a formal, independent voice and organization through which the Native Hawaiian constituencies of the University of Hawai‘i Community College (UHCC) system can participate in the development and interpretation of systemwide policies and practices as they relate to Native Hawaiian programs, activities, initiatives, and issues.
2.211 - Social Media Site and-or Account Use and Management
To ensure that any and all social media interactions on behalf of the University of Hawai‘i Community Colleges (UHCC) represent the community college's best interests and to assist college employees in effective online communication.
View 2.211 - Social Media Site and-or Account Use and Management Policy
4.101 - Strategic Academic Planning
UHCC Strategic Plan sets a framework for coordinated system action. This plan, coupled with campus academic development plans, allows us to focus our limited resources on our most important tasks.
4.203 - Institution-Set Standards
Policy establishes the framework for institution-set standards for student achievement. These standards are one component of maintaining quality within the community colleges and required by accreditation eligibility requirements and United States Department of Education regulations.
5.200 - General Education in All Degree Programs
This policy addresses the inclusion of a component of general education in all degree programs offered by the institution.
5.202 - Review of Established Programs
To provide a regular assessment of the effectiveness of degree programs, of significant non-credit programs, of areas of major curricular emphasis, and of major educational and administrative support functions.
5.202 - Attachment 1A - Instructional Annual Report Program Data (ARPD) Procedures, Components, and Measures
5.203 - Program Credentials Degrees and Certificates
This policy addresses the establishment and issuance of the degrees and certificates within the University of Hawai‘i Community Colleges (UHCC).
5.205 - Notation of Academic Credentials
This policy ensures the notation of all University of Hawai‘i Community College academic credentials (certificates and degrees), upon students' successful completion of program requirements.
Reverse transfer allows community college students who transferred to a UH four-year institution before completing their associate of arts or associate of science degree to obtain that credential while progressing toward their bachelor's degree.
5.208 - Residency for Graduation
This policy will facilitate and promote degree completion across the University of Hawai‘i Community Colleges by standardizing academic residency requirements for graduation.
5.211 - Statement on Professional Ethics (Faculty)
The Community Colleges believe that all faculty members should strive to make these recognized standards of the profession an integral part of their professional lives.
5.213 - Time to Degree Co-Requisite
The University of Hawai‘i is committed to increasing the educational capital of the state by increasing the participation and completion of students and preparing them for success in the workforce and their communities, as outlined in the University of Hawai‘i Community Colleges' strategic goals.
To provide a consistent measure of the quality of a student's academic engagement by defining a credit hour and identifying the process and evidence by which the University of Hawai‘i Community College System ensures reliability and accuracy of the assignment of credit hours to activities earning academic credit.
5.300 - Course Numbering Convention
The purpose of the policy is to facilitate and promote transparency and standardization of course numbering across the University of Hawai‘i Community Colleges.
5.301 - Common Course Numbering
It should be clear to University of Hawai‘i Community College (UHCC) students and stakeholders that UHCC courses that have been designated within the UHCC system to be equivalent (have been judged to have highly similar content such that two campuses treat the course as essentially the same course) will be identified with the same course number, alpha, and title. Conversely, courses that are not essentially the same shall be designated with different numbers, alphas, and titles.
5.302 - Prior Learning Assessment Program
The purpose of the Prior Learning Assessment (PLA) Program is to award college credits to students who are enrolled in a degree or certificate program atthe university or community college and have successfully completed, at a high school, business school, trade school, adult education school, or military training program, courses that are equivalent to courses offered for credit in the University of Hawai‘i (UH) System.
8.000 - General Fund and Tuition and Fees Special Fund Allocation
This policy documents the operating budget allocation process at the UH Community Colleges.
8.000 - General Fund and Tuition and Fees Special Fund Allocation
8.102A - Affiliation Agreements, Sponsored Class, and Sheltered Class Memoranda of Agreements
This policy delegates authority, to enter into affiliation agreements and/or memoranda of understanding for sponsored class or sheltered class contracts with external agencies, to the Chancellors and establishes policy guidelines in the execution thereof.
8.102A - Affiliation Agreements, Sponsored Class, and Sheltered Class Memoranda of Agreements
8.102B - Indirect Cost Reductions and Waivers
Establishes policy guidelines for indirect cost reductions or waivers and delegates authority for approval of indirect cost reductions or waivers to Community College Chancellors.
8.200 - Financial & Operational Oversight of Revenue Generating and Financially Self-Sustaining Programs
This policy provides additional guidance to campus administrators in carrying out financial and operational managerial oversight of programs and shall apply to all programs that are established to be operationally self-sustaining or ancillary services that are incidental and may be commercial in nature from the educational mission of the University of Hawai‘i (UH) and campus.
8.200 - Attachment B - Accounting Procedures and Handling of Rebate/Commission Payments from Foodservice & Vending Contractors
8.201 - Unrestricted Fund Reserve - General, Special, Revolving Funds
The University of Hawai‘i Community Colleges (UHCCs) recognize the importance of maintaining special and revolving fund reserves (general funds lapse at the end of the fiscal year).
8.201 - Unrestricted Fund Reserve - General, Special, Revolving Funds
8.450 - Retention and Disposition of Applications for Contract Renewal and Promotion/Tenure
To provide the retention schedule for applications for contract renewal and promotion/tenure.
8.450 - Retention and Disposition of Applications for Contract Renewal and Promotion/Tenure
To also establish responsibilities for the care, custody, and physical security of non-capital assets to ensure proper stewardship of public, Federal, or agency funds is supported.
As lecturers may be employed by more than one community college, this policy sets minimum evaluation standards to ensure consistency in the lecturer evaluation process within the University of Hawai‘i Community Colleges (UHCC).
9.202 - Executive Employees Performance Evaluation
To ensure consistency within the Community Colleges and to make planning and evaluation by objectives an integral part of our academic and administrative management and assessment process.
9.203 - Faculty Five Year Review
The University of Hawai‘i Community Colleges (UHCC) are committed to effective teaching and successful learning. Given that commitment, and in accordance with Board of Regents policy, all community college faculty are evaluated at least every five years. These evaluations are based on the faculty classification plan which documents faculty expectations at each rank.
9.210 - Recruitment, Selection, and Appointment of Community College Chancellors
The successful recruitment and appointment of the Chancellor for a community college is a critical process for both the campus and the University of Hawai`i Community College (UHCC) System. This policy establishes the broad parameters for this recruitment and selection and is intended to provide for an orderly transition in leadership for the campus.
9.210 - Recruitment, Selection, and Appointment of Community College Chancellors
9.237 - Teaching Equivalencies
This UHCCP defines the equivalencies for modes of instruction other than lecture and for non-instructional assignments.
To provide guidelines for Acting Instructor appointments.
The purpose of this policy is to establish a UHCC systemwide pool of vacant positions, consisting of positions that have remained vacant for two years or longer, that can be used to meet immediate campus staffing needs.
9.730 - Workplace Non-Violence Programs
To expand the role and responsibilities of the Campus Crisis Management Team (CCMT), to ensure campus awareness of workplace violence reporting responsibilities, and to ensure that the activities of the CCMT include industry best practices and lessons learned which have demonstrated that additional pre- and post-response activities can further mitigate against serious incidents of workplace violence and its consequences.
11.600 - Safety and Security Programs
To ensure consistency in professional standards and methodologies that support achievement of accreditation by the International Association of Campus Law Enforcement Administrators.
Guidelines
Process for new or changes to UHCC academic policies.
English & Mathematics Placement - COVID-19
English and Mathematics Placement: Use of EdReady and additional placement measures for AY 2020-21.
English and Math Placement - COVID-19 Additional Details
Additional details: English and Mathematics Placement for AY 2020-21.
View English and Math Placement - COVID-19 Additional Details
English and Mathematics Placement, AY 2021-22
Updated UHCC Placement Measures and Guidelines for Fall 2021 - Summer 2022.
Establish guidelines for employee travel for the UH Community Colleges (UHCC).
Recommended guidelines for minimum qualifications for faculty.
Rollover Admission for Re-Enrollment of Stopped Out Students
Recommended guidelines for "rollover admission" for returning students.
View Rollover Admission for Re-Enrollment of Stopped Out Students
Teaching Equivalencies for Non-credit Classes, April 2021
Teaching equivalencies for non-credit classes.
View Teaching Equivalencies for Non-credit Classes, April 2021
UHCC Campus-System Functions Map
A map that details the allocation of functional authority between the colleges and the system was developed as part of the work in reestablishing a UHCC system office in 2005.
Board of Regents Policies and Bylaws
The Board of Regents authorizes, amends, and publishes policies that provide the governance framework for the administration of the University of Hawai‘i System.
View Board of Regents Policies and Bylaws
UH Systemwide Executive Policies
UH System Executive Policies website with links to executive policy number E1.000 to E11.203 covering such areas as: planning; academic affairs; business and finance; personnel; land and physical facilities; and various other policies.
View UH Systemwide Executive Policies
UH Systemwide Administrative Procedures
UH System Administrative Procedures website with links to APM numbers A1.000 to A9.999 covering procedures for land and physical facilities; administration; organization; planning; academic affairs; tuition, scholarships and fees; student affairs; business and finance; and personnel.
View UH Systemwide Administrative Procedures
UH Systemwide Administrative Rules
The UH Administrative Rules establish the guidelines, limitations and parameters for specific types of actions within the context of the Hawai‘i Revised Statutes. The official copy resides in the Office of the Lieutenant Governor.