UHCC Policy 9.237-A1

The Division/Department Chair is an official position providing quasi-administrative oversight to the departments or divisions as designated on the various campus organizational charts. Division/Department Chair shall be on 11-month appointment, where appropriate to the duties and responsibilities of the assignment. Teaching equivalencies provided to the Division/Department Chair are determined on a number of factors, including the number of personnel in the department, the number of programs administered, the number of course sections offered, the size of the departmental budget, and the complexity of the assignment.

Monthly compensation for Division/Department Chairs shall not be less than $300 and not more than $500 per month. The standard Community College Division/Department Chair will receive a stipend of $300 per month. Stipends greater than $300 per month may be given based on the complexity of the division/department or on additional functions beyond the Department/Division Chair’s duties and responsibilities outlined below. Such stipends greater than $300 per month may also be given on a temporary basis due to special circumstances that may occur for a limited period of time or unusually complex assignments that may be given for a limited period of time. When such temporary assignments are completed, the stipend will revert back to the original amount. Alternately in place of increased stipends, additional teaching equivalencies may be granted for a limited period of time when special circumstances arise or unusually complex assignments are required. Upon completion of such temporary assignments, the teaching equivalencies will revert back to the original level.

Guidelines

1. Recommendations for teaching equivalencies and stipends should be established at the time of appointment by the Chancellor.
2. Appointments are to be effective August 1, unless otherwise approved by the Chancellor.

General Description of Division/Department Chairs

Duties and Responsibilities for Instruction/Academic Support

1. Personnel
   1. Evaluate faculty members for, promotion, tenure, contract renewal, and reappointments;
   2. Assist in the appointment of lecturers, instructors, and other staff;
   3. Provide recommendations for leaves of absence, e.g., sick, vacation, sabbatical, study, and leaves without pay; approve and process travel requests; and
   4. Supervise clerical support, APT positions, and student-help workers as required by the division or the department.
2. Budget
   1. Assist in establishing campus budget priorities as well as participate in and assist in preparing budget requests;
   2. Facilitate discussion, prepare, and present division/department budget requests for equipment, student help and supplies;
   3. Assist and monitor division/departmental expenditures; and
   4. Maintain the division/department inventory of equipment.
3. Curriculum and Instruction
   1. Assess program outcomes data, and assist in the preparation of reports;
   2. Coordinate annual program reviews;
   3. Coordinate the preparation of division/department instructional scheduling, considering faculty workload;
   4. Plan and suggest updates to the division/department curriculum, courses, and programs;
   5. Coordinate and update division or department section of the campus catalog of courses; and
   6. Aid in improvement of teaching and supervision of instruction.
4. Staff Development
   1. Provide orientation and support for new lecturers, faculty, and staff to supplement campus efforts; and
   2. Encourage the development of each faculty member’s special talents and interests within the context of the institution’s needs and priorities.
5. Student Services
   1. Facilitate resolution of student academic grievances;
   2. Assist in and/or coordinate the division/department role in student advising and recruitment; and
   3. Facilitate student evaluations of instruction.
6. Division/Department Governance
   1. Serve as communication link, keeping division/department members informed of general campus activities and representing the division/department views to administration;
   2. Assist in and/or identify and resolve division/departmental concerns; and
   3. Assist in and/or establish and maintain positive work relationships among faculty, staff and administrators within campus structure.
7. Continuing Education and Training Provide assistance to the Administrator in the development of community service programs and courses as needed.